July Dunlap Lake Association Board Meeting Minutes

Dunlap Lake Property Owners Association Board Minutes July 25, 2016

Call to order: Alan Ortbals, president, called the meeting to order at 7 p.m. in the Association meet- ing room at 840 East Lake Drive.

Present: Board members – Larry Ahrens, Greg Brumitt, Lee Frea, Mark Hicks, Patrick Hill, Andy Leek, Alan Ortbals, Jim Seubert, Todd Smith, Michael Watts, Roy Wehling and Richard Welle. Association Manager – Carolyn Green & Financial Coordinator – Tori Frea

Absent: Walter Heck, Craig Louer (excused), Genie Manterfield (excused). Visitor’s Present: Phil Gatton, Tom Lucas, and Michelle Cathorall

VISTOR BUSINESS:

  • –  Algae – Phil Gatton, a lake resident who has managed facilities including the lake at SIU Carbondale shared his experience with algae including toxic algae. The University has been unable to get rid of the algae and will be emptying the lake this fall. He shared all the things they have tried and recommended calling Ami Ruffing to learn more about the plans for this fall. He has not seen any of the toxic plants he is familiar with here on Dunlap Lake.
  • –  Roy Wehling presented a proposal from Greg Arth to have the Association purchase a dredge instead of contracting the work out (see attached).MINUTES – Carolyn Green presented minutes of the June 27, 2016 meeting. Roy Wehling made a motion to approve the minutes with one correction to the fish and wildlife report. Mark Hicks sec- onded the motion and it passed unanimously.

    FINANCIAL REPORT – Tori Frea went through the financial reports from June. The first financial reports from CPM do not show all the local bank transactions but we will work on making them more comprehensive. Rick Welle made a motion to accept the financial reports as presented. Mark Hicks seconded and the motion passed unanimously.

    OLD BUSINESS

    Alan Ortbals presented all of the work that has been done since the last membership meeting. The Executive committee met with City officials and shared the results of the vote. A survey was done to get feedback from the membership and in response to member concerns research has been done on:

  • –  Mechanical dewatering
  • –  Suing developers for the silt
  • –  Holiday Shores dredge operations
  • –  Grants
  • –  Using E8 to reduce mobilizationsSurvey respondents were also very critical of holding the vote at a meeting. August 31 was selected as a time to bring information collected back to the residents. Attendees can help craft the question but ballots will be mailed out since that clearly seems to be a preference.

COMMITTEE REPORTS
Meetings Elections and Social: Submitted by Jim Seubert, chair – possible social events were dis-

cussed but nothing new was approved The bonfire will be in 10/22 and the holiday social 12/3.

Restrictions: Submitted by Roy Wehling chair – Letters have been prepared for 3 dock or shoreline issues and an oversize motor.

Safety: Submitted by Mark Hicks, chair – water testing showed no e-coli and phosphorus was down. There was a concern about the new plant with yellow flowers being lesser celandine but it appears to actually be water primrose.

Silt & Erosion: Submitted by Craig Louer, chair – discussed earlier in the meeting

Web Page: Submitted by Todd Smith, chair – Posting regularly

Building: Submitted by Andy Leek, chair – no report

Commons Area: Submitted by Lee Frea, chair – there is a new hole in the commons by Andy’s house and the muskrats are back.

Dam: Submitted by Michael Watts, chair – The lake will be lowered by Nov. 1 if weather allows. Mike made a motion to approve $1,800 for the annual dam inspection. Larry Ahrens seconded and the motion passed unanimously.

Fireworks: Submitted by Michael Watts, chair – no report
Fish and Wildlife: Walt Heck, chair – no report
Legal: Submitted by Alan Ortbals, chair – research covered under old business. NEW BUSINESS – none
ADJOURNMENT: The next meeting will be 7 pm Monday, August 29, 2016

Greg Arth’s Dunlap Lake Association Dredging Plan

Dunlap Lake Association Board Meeting Aug 29

Dunlap Lake Property Owners Association
Board Meeting Monday, August 29, 2016, At 7PM at 840 East Lake Drive

AGENDA

1. Roll call-

2. Approval of minutes – July 25, 2016

3. Guest comments

4. Financial Report

5. Old Business

a. Membership Meeting

6. Committee Reports

a. Legal – Al

b. Meetings, Elections & Social – Jim

c. Restrictions – Roy

d. Safety – Mark

e. Silt & Erosion – Craig

f. Web Page – Todd

g. Building – Andy

h. Common Areas – Lee

i. Dam Maintenance – Mike

j. Fireworks-Mike

k. Fish and Wildlife – Walt

7. New Business –

8. Adjournment

Membership Meeting Wed. Aug. 31 7 PM

DUNLAP LAKE PROPERTY OWNERS ASSOCIATION LETTER:

August 3, 2016

Dunlap Lake Property Owners

PO Box 5

Edwardsville, IL 62025

RE: Membership Meeting 7 p.m. Wednesday, August 31, 2016 at Moose, 7371 Marine Rd

Dear Dunlap Lake Property Owners,

Following the membership meeting on June 22, Board members met with city administration to report the results and get their advice. Results of that meeting were reported back to the full Board and a decision was made to do additional investigation and analysis in an effort to craft a plan that would build a greater consensus among the membership.

In that effort, we conducted a survey to try to better understand what members thought about the proposed dredging and financing plans. The opinions expressed in that survey led us to further examine the proposed plans and seek alternatives.

There will be an informational meeting of the membership on Wednesday, August 31 to present those results. We will be presenting alternative dredging plans, financing plans, and assessment structures and we will be seeking membership input on all three. Member input at that meeting will help shape the question that will be put to the full membership for a vote during the month of September.

As many people who responded to the survey advocated for a written ballot sent to the full membership, that’s what we will do. Those ballots will be mailed following the August 31 meeting.

You are urged to attend the meeting and give your input. The vast majority of survey respondents (86%) agreed with the need to dredge. We need to find a way that we can come together to save Dunlap Lake.

Sincerely,

Alan Ortbals

President

SURVEY RESULTS