Dunlap Lake Property Owners Association

P.O. Box 5

Edwardsville, IL 62025

To:       Members of the Dunlap Lake Property Owners Association

From:   Alan Ortbals, DLPOA Board President

Date:    April 14, 2015

Re:       Assessments

The vote on the revised DLPOA Covenants and Restrictions (C&Rs) has been counted and 84 percent gave their approval. That was an important step as it brought us in line with state law and remedied many of the ambiguities and conflicts that existed in the previous articles. Thank you for your support.

There was a lot of discussion at the annual meeting on March 6 regarding the need to revise our assessment structure and to generate more revenue in order to make much needed improvements. There was very little support for continuing the status quo: basing assessments on lot size. At our current rate of 1.4 cents per square foot, assessments range from $60 to $1,034.

There was also discussion of a number of overdue projects that need attention: adding rip rap to the dam, improving the spillway, constructing a safe catwalk on the drain silo, and making improvements to several of the common areas, for example. There is no money in the budget for these items nor to proceed any further with the possible acquisition of land for a silt depository. The DLPOA also needs to upgrade our current administrative assistant position to an association manager in order to manage all of these projects and do a better job of administering our resources.

It is with these issues in mind that the Board of Directors unanimously approved a budget for FY 2014 based on a $500 flat assessment for each “voting lot.” Under our new C&Rs, a voting lot is defined as a contiguous piece of real property under one ownership. It doesn’t matter how many lots, parts of lots or tax parcels it is made up of. If your property is made up of multiple lots or parcels that are contiguous, you would receive one ballot and one assessment of $500.

This assessment change requires the approval of the membership and will only take place if the majority of those members casting ballots votes in favor.

With the realization that the membership may vote against this amendment, the Board also passed a “backup” budget based on an assessment of 1.5 cents per square foot. This is currently authorized in the restrictions and requires no vote on your part. This budget allows us to continue to operate as we have been: cutting the grass on common areas, removing fallen or dangerous trees, stocking the lake, making required repairs to the dam, etc. It does not provide the funds necessary to make the kinds of improvements described above.

Both budgets are included below for your review. The current restrictions also can be found below.

There will be a meeting of the membership on Wednesday, April 23, at 7:00 p.m. at the Moose Lodge on Marine Rd. to explain and answer questions. Please plan to attend.

You will also find enclosed a ballot to cast your vote on the proposed amendment. So that we know that you are authorized to vote, you will need to print and sign your name and give your address. Ballots must be mailed by Friday, May 18. Unlike previous referenda, voting will be done by voting lot as defined previously. Those of you who own multiple, contiguous lots or parcels that may have received multiple ballots in the past will receive only one ballot, entitling you to two votes. If you have questions e-mail Carolyn at



Luau Returns!

It’s that time of year-the sun is out, boat engines are roaring, and everyone is ready to soak up the sun. There is no better way to kick off summer than the Dunlap Lake Luau!

We will kick off with a boat parade at 3 pm on Saturday, May 24. This year’s theme is favorite movies. Whether you do Hunger Games, Titanic, Jaws, or Finding Nemo get creative and have some fun. Spectators on the shorelines are encouraged.

At 5 pm we will meet back at our usual Luau location, 113 West Lake Drive, near the underwater bridge if you come by boat. Bring a dish to share, lawn chairs and any special drinks. Meat and lemonade will be provided. DJ Jim Hursey with Sounds Unlimited will be providing our music and games for all ages. The social committee is looking for someone who can do a pig roast and they may try to find new fire performers. Let Jim Seubert know if you have suggestions. Help is greatly appreciated in setup on Friday, May 23rd and Saturday, May 24th. If you are able to help if even for an hour, please let us know.

There is no better way to celebrate the warm weather than gathering for this family friendly event. Guests are welcome but you must register them and attend with them. RSVP to Jim Seubert, or Carolyn Green so we have enough of all food groups.

We hope to see you there!

Lost Green Jon Boat

The police have taken custody of a 12′ green jon boat with a 6 hp Mercury motor and a trolling motor that broke lose in the recent storm and submerged near 709 East Lake.

The sticker on the boat was registered to someone who moved off the lake many years ago and did not know the current owner. The motors were fairly new.

Please share this with friends who might be traveling or not out on the lake much. The owner needs to call James at the Edwardsville Police Department 656-2131.

Ice Gets Rid of Unwanted Shad

The Fish and Wildlife committee chair. Walt Heck, wants everyone to know that the dead fish we are seeing are not a problem to the Dunlap Lake fish population. Oxygen levels in certain coves were low because of the ice. This killed some of the weakest fish in the lake, mostly the massive numbers of foreign shad we have been needing to get rid of for some time now.

We understand this quantity of fish will be a problem both to you and to the lake if they are left to decay. Residents are encouraged to get the dead fish off their shoreline. If you want Critter Control to do it you may want to go in with neighbors to pay the fees. A service call is $159 and it is $80 an hour per tech. If you want them to haul the fish away it is $125 per truck and that includes landfill fee. Some people are just burying them. Walt recommends it be at least 14″ deep so animals don’t dig it back up.

Annual Meeting Rescheduled

The annual meeting of the members of the DLPOA has been re-scheduled for Thursday, March 6, at the Moose Lodge, 7371 Marine Road. Doors will open at 6:30. The meeting will begin at 7:00.

Please try to attend and bring a neighbor along. This will be a very important meeting. Besides having an opportunity to ask questions on the revised restrictions, an engineering report will be presented. Horner Shifrin Engineers worked last year to come up with options for dealing with silt. What they found and their options for the south end catchment basin will be presented and discussed. Come hear the report from Craig Louer, silt committee chair, and give your input on where we go next.

Members will also be asked to give input on the dues assessment structure. Currently you are charged 1.4 cents per square foot of land owned. Also at the meeting we will be nominating and electing 2014 board members. There will be snacks and the bar will be open for individual purchases but no meal is planned.

Holiday Social Set For Dec. 7

Mark your calendars! The annual Dunlap Lake Holiday Social will be Saturday, Dec. 7, at the Fox Creek Golf Course Clubhouse, 6555 Fox Creek Dr.
Doors open at 6:00 p.m. and dinner will be served at 7:00 p.m. The price is $25 per person, if mailed before November 26. The price rises to $30 after that.
Please make reservations or join the social committee by contacting Jim Seubert at; 779-1284, or Carolyn Green at; 791-1398.

Dunlap Lake Days November Newsletter

Golf Tournament Cancelled

The golf tournament that we had hoped to make an annual event has been discontinued due to insufficient registrations. It had generated about $800 each year which was added to the fireworks budget but the number of participating teams was insufficient for the golf course to close for the event.

Dam Inspection Completed 

Erosion behind/underneath a side wall in the spillway canal was backfilled with concrete. Trees that had fallen as a result of storms were removed. And the committee is making plans for a permanent platform and access ladder for the top of the drain silo.

The dam was then inspected by the engineering firm of Hurst-Roche. The engineers tell us that the dam is in very good condition and recommended on some brush clearing and reseeding.

The committee is making plans to remove brush and debris and reseed in recommended locations. It is also working to identify and repair any seams in the spillway shoot that need to be resealed and is looking at the adding rip rap to the dam.

Building Permits Required

DLPOA building permits are required for all new construction including home additions, decks, docks and out buildings. Property owners should not start construction until they have received a permit from the Building Committee and the City. If you have construction planned, contact Carolyn Green at 618-791-1398 or to get an application and get the process started.

There is no charge for the permit but the project must meet the requirements of the DLPOA restrictions.

It’s much easier for all concerned if those requirements are met before construction is begun rather than start and be forced to stop and change the plans.

Restrictions being rewritten

The Illinois Legislature has enacted a law called the Common Interest Community Association Act that applies to homeowner associations like the Dunlap Lake Property Owners Association. It is necessary to amend the DLPOA restrictions in order to comply with the law. The Board of Directors is working on rewriting the restrictions both to bring them into compliance and to make them more clear and understandable. The Board is planning to approve a draft and send it out to the full membership in January with a vote to approve to be taken during the month of February. If things stay on track, the
restriction revisions will be a subject of discussion at the annual meeting. Be looking for more on this subject early next year.

Adults compete in annual fishing tournament

The annual adult fishing tournament was held on Sunday, October 20. Twenty two-person teams competed to catch the greatest total weight of largemouth bass and the largest fish.

First Place: Eric Hudson and Jeff Robertson with a total catch of 10 pounds, 5 ounces
Second Place: Todd and Don McClew with a total catch of 8 pounds, 3 ounces.
Biggest Fish: Fred Kolesa with a 5 pound, 6 ounce bass.

Silt basin under review

The Silt Committee is working with the engineering firm of Horner & Shifrin to develop a plan to minimize the amount of silt and debris entering the lake at the south end under East Lake Dr. & Gerber Road. The basin was created in 2009 through a grant from the city of Edwardsville. The goal of the committee is to have a draft plan to present to the full membership at the annual meeting in February.

Branch Drive Property to be sold

After multiple years of unpaid assessments, the Board of Directors took action to foreclose on an 18,000 square foot vacant lot at the end of Branch Dr. off of East Lake Dr. The Board gained possession of the land earlier this year and listed it for sale with a local realtor. A contract has been accepted and the sale is scheduled to close Nov. 22. The sale price is $40,000 and the buyer, Piedmont Development, plans to build a new house on the property and put it up for sale next year.

Dilapidated boat house removed

After prolonged and diligent legal action undertaken by the Board, the dilapidated boat house at the end of Park Ave. was removed. The property owner was also required to pay the Association’s legal fees. The Restrictions Committee will be taking action on other docks that are in a state of disrepair.

Annual meeting scheduled

The annual meeting of the members of the DLPOA has been scheduled for Thursday, February 20 at the Moose Lodge on Marine Rd. Doors will open at 6:30. The meeting will begin at 7:00. This will be a very important meeting as the revised Restrictions and a draft plan for the south end catchment basin will be reviewed and discussed.

City enforcing RV, boat and trailer parking ordinances

Parking RVs and trailers in front of your house is prohibited by city ordinance. Recently, city officials have been notifying offending homeowners. The applicable laws are cited below.

Section 114-278: Parking in residential districts, Section b, (2) – No person shall park any of the following within a residential district of the city: A. Any recreational vehicle (which includes watercraft whether on a trailer or not) unless it is in compliance with part 12 “Planning and Zoning Code” title four Zoning of the planning and zoning ordinance.

Planning & Zoning Code section 1248.02.14 Recreational Vehicles and Travel Trailers (c) The parking of a travel trailer, utility trailer, or other recreational vehicle is allowed in the rear yard only, in side yards by special use permit only; but must remain behind front yard building line. No living quarters or business shall be maintained in such trailer; and only one trailer is allowed on any one lot.

Work on common areas to continue

Common Area E7 (across from Glik Park) has been cleared of underbrush, exposing a swampy area extending from the street culvert. We plan to excavate a drainage outlet from the culvert to the lake, and line it with rip-rap. Bare areas will be seeded with grass.

Removal of undergrowth adjacent to West Lake Drive in Common Area W6 will also be continued. Additionally, several large trees in various common areas will be trimmed or removed this winter.

Please remove any seldom-used boats or equipment you store in our common areas. Our goal is to improve the areas’ general appearance and allow easier maintenance. We request all common area users to stack fallen branches and floating wood near the street for periodic removal.

Board members sought

The November Board meeting has been moved to Monday, December 2, due to the regular date falling during Thanksgiving week. Board president Al Ortbals will be appointing a Nominating Committee at that meeting. If you are interested in serving on the Board, please contact Al at